Step 2: Dates & Times

You’ve landed on this page after selecting that you have multiple dates and times. You also have some additional options available to you.

Select from three choices

  1. Performances/Sessions (default)
  2. Consecutive date range
  3. Open pass

Performances/Sessions are specific dates and time either one or more. e.g. Theatre show with 21 performance times or a tour that runs daily with 5 sessions a day. 

Consecutive date range are events/activities that run from x dates and time to x date and time. This is widely used for festivals that run for a weekend. You can also hide the dates in the online sales if required so that you show the details in your desired format in the event/activity name  e.g. ABC festival 14-16th Feb.

Open pass is a valid too option. For example, a museum could allow people to enter anytime date and time of the year but only once. The museum would sell a pass with a particular expiry date. This option also allows you to “hide these details in sales”.

Steps to using the performance/sessions and applying to calendar

  1. Select the start date and end date of your event/activity  
  2. Select the days that the event/activity will apply to (e.g. every Friday and Saturday for the start and end dates above)
  3. Create times by selecting from the dropdown list. Please ensure that AM/PM is correctly applied. Click the ‘Add’ function to add each time and repeat the process.
  4. Final step is to ‘Apply to Calendar’ your default times.

The system will bulk apply these times. If you have specific days with different requirements, e.g. only 2 Saturdays with a morning session of 10am, simply adjust your start and end dates/times as required to bulk copy, click the applicable days, click on a time and click the x option to remove the time. Then simply add your new time and copy to calendar by clicking Add to Calendar.

Alternative options directly from calendar.

Note: you can go directly to a specific month by clicking on the calendar < and > options.

  1. Create times directly from the calendar

Simply click into the relevant date and click ‘Add’ then ‘Custom Time’.  To create specific time(s) to your date, from the pop up, create all your applicable times, e.g. 10am, 8pm (always remembering to click the Add button). Then click Save and the times will be saved to the date.

  • Using the Bulk Copy Tool

Create your dates and times. Then click to copy these functions to various options.

Select days of the week to copy the times to e.g. only applies to Saturdays and Sundays.

Then select from months (e.g. January only), weeks (Week 1 only of Jan), a start date and end date to copy. Click Save to copy your times to your specified dates. Repeat this process as many times as required if you have varied days with varied time slots. 

  • Click the copy icon

from the calendar click the copy icon to bulk copy your time slot to another time.

Click Preview and Save to preview all your dates/times. Select a time and click the x to remove it from the list if you have made a mistake.

Click ‘Save and Next’ to continue to the next step.